Project Administrator

Posted 21 December 2021
LocationAuckland
Job type Permanent
DisciplineConstruction
Reference445130

Job description

This is an exciting opportunity to join a major Residential franchise in a newly created role as Project Administrator. This business delivers across light Commercial and Residential, comprising of a broad mix of housing typologies. Being a residential contractor, they provide delivery services to a range of private and public sector clients, while also working alongside their Sister development company, delivering on internal residential developments. 

This is a supporting role to the Operations Manager and General Manager providing professional and effective support to the administrative functions of the organisation's projects and deliverables. Travel will be required between on-site project admin support, and office based tasks. 

This business celebrates and appreciates diversity, collaboration and autonomy. You will be working with two passionate, down to earth and supportive Executives across varied tasks, in a busy environment.  

Provide administrative support including, but not limited to: 
  • Day-to-day administration support to the GM and Operations Manager
  • Diary management and arranging appointments 
  • Minuting of various meetings (H&S, PCG meetings, operations meetings)
  • Organising staff and contractor events 
  • Assisting with stakeholder correspondence and email enquiries 
  • Collecting required information from Council as required 
  • Keeping the subcontractor database up to date and researching new suppliers and contractors in conjunction with the Operations Manager 
  • Assist with defect lists for properties prior to handover to Client
  
Skills and attributes required: 
  • Competent with Microsoft Office 
  • Demonstrate proficiency with Microsoft Word, Outlook, Powerpoint and Excel
  • Excellent interpersonal skills 
  • A team player, while also able to work autonomously 
  • Sound communication skills 
  • Punctual, reliable and professional 
  • A proactive problem solver 
  • Trustworthy, adaptable and the ability to manage competing priorities
  • A go-getter with strong initiative
  • A relationship builder and natural people person 
 
This role will see you working with a small and collaborative team, who all enjoy a laugh while working in a busy industry. You will be provided with an induction and training however a foundation in the above skills is necessary to be successful in this role. This would suit someone who can run in parallel with busy Directors and identify how to add time and value to their days.

You will be provided with a market rate salary, access to a company vehicle for travel, company benefits in support of flexibility and supporting wellness, and future development opportunities available.  

Please apply online or if you require further information on the role, contact Rachel McNickle on 027 274 6821 or rachel@assemblerecruit.com.