Job description
Assemble Recruitment is pleased to be assisting an international private equity real estate group in their search for a highly capable Property & Accounts Administrator. This organisation is establishing a growing New Zealand property platform with a focus on high‑quality commercial development and investment in Auckland’s CBD waterfront.
Backed by offshore capital and guided by a senior leadership team with deep institutional property experience, this is a rare opportunity to join a newly formed venture at an early stage. You will be part of a small, high‑calibre team committed to building a long‑term, high-performing portfolio in one of New Zealand’s most dynamic commercial precincts.
About the Role
This role provides essential operational, administrative and accounts support across the business, helping ensure the smooth management of the property portfolio and effective coordination between tenants, external partners and senior stakeholders.
As the Property & Accounts Administrator, you will play a key role in supporting financial processes, managing documentation, coordinating consultants and maintaining accurate property records. You’ll also provide PA-style support to senior team members and be a central point of contact across the business.
You will thrive in a fast-moving environment where professionalism, organisation and attention to detail are critical—and where your work directly contributes to the growth of a high-value property platform.
Key Responsibilities
Property Administration
We’re looking for someone who is highly organised, proactive and comfortable working in a small, fast-growing commercial environment. You’ll bring:
Joining at this early stage provides a rare chance to shape processes, grow with the business and gain exposure to institutional-grade commercial real estate. You will be working closely with senior decision-makers, have genuine ownership in your day-to-day responsibilities, and be part of an ambitious and well-backed expansion into the New Zealand market. The role is based in a newly refurbished office in Wynyard Quarter, one of Auckland’s most desirable commercial locations.
Register Your Interest
To learn more or to discuss this opportunity in confidence, please contact:
Matt Webster – Assemble Recruitment
�� 027 274 6829
Backed by offshore capital and guided by a senior leadership team with deep institutional property experience, this is a rare opportunity to join a newly formed venture at an early stage. You will be part of a small, high‑calibre team committed to building a long‑term, high-performing portfolio in one of New Zealand’s most dynamic commercial precincts.
About the Role
This role provides essential operational, administrative and accounts support across the business, helping ensure the smooth management of the property portfolio and effective coordination between tenants, external partners and senior stakeholders.
As the Property & Accounts Administrator, you will play a key role in supporting financial processes, managing documentation, coordinating consultants and maintaining accurate property records. You’ll also provide PA-style support to senior team members and be a central point of contact across the business.
You will thrive in a fast-moving environment where professionalism, organisation and attention to detail are critical—and where your work directly contributes to the growth of a high-value property platform.
Key Responsibilities
Property Administration
- Maintain all lease, tenant and property data including rent reviews, expiries and variations.
- Assist with lease documentation, renewals and associated correspondence.
- Work closely with external facilities management providers on maintenance-related invoicing and administration.
- Support operating expense budget preparation and annual wash-ups.
- Track invoices, payments and cash movements.
- Assist with cashflow budgeting and monitoring of actuals.
- Maintain organised financial and transaction records.
- Collate invoices and approvals for external accountants and support the delivery of financial reporting.
- Manage diaries, meetings, travel bookings and day-to-day coordination.
- Prepare documents, presentations and reporting packs.
- Act as a first point of contact, managing correspondence and communication.
- Support senior team members and coordinate external consultants and advisors.
We’re looking for someone who is highly organised, proactive and comfortable working in a small, fast-growing commercial environment. You’ll bring:
- Experience in property administration, office administration or PA roles.
- Exposure to commercial property (preferred but not essential).
- Strong organisational skills, accuracy and attention to detail.
- Confidence working with accountants, external advisors and facilities partners.
- Proficiency with Outlook, Excel, Word and document management systems.
- A professional, reliable and adaptable attitude.
Joining at this early stage provides a rare chance to shape processes, grow with the business and gain exposure to institutional-grade commercial real estate. You will be working closely with senior decision-makers, have genuine ownership in your day-to-day responsibilities, and be part of an ambitious and well-backed expansion into the New Zealand market. The role is based in a newly refurbished office in Wynyard Quarter, one of Auckland’s most desirable commercial locations.
Register Your Interest
To learn more or to discuss this opportunity in confidence, please contact:
Matt Webster – Assemble Recruitment
�� 027 274 6829
