Executive Assistant | Office Manager

The Company
My client is a privately New Zealand–owned project management consultancy delivering large-scale projects across healthcare, education, and commercial sectors. Their work has a meaningful impact on communities and contributes to shaping the built environment across Aotearoa.
They are a professional and highly regarded team, known for their outstanding project delivery, strong team camaraderie, and genuine family-oriented culture. High-performing yet approachable, they’ve created a workplace that values excellence, balance, and collaboration.
Working closely with hands-on Directors and an experienced leadership team, you’ll be part of an environment where people take pride in their work, support one another, and enjoy what they do.

The Role
This pivotal role provides executive assistance and office management to the Directors and Senior Leadership Team. It’s a diverse and fast-paced position that sits at the heart of the business, ensuring day-to-day operations run seamlessly while helping deliver an exceptional client and team experience.

You’ll provide project administration support for bid submissions and fee proposals, coordinate meetings and documentation, manage office logistics, host clients and visitors, and assist with HR and onboarding activities. You’ll also play an active part in maintaining company standards, leading marketing and branding, and driving initiatives that enhance the team’s performance and culture.

This is a fantastic opportunity for someone who enjoys variety, ownership, and being at the centre of a busy, high-performing consultancy, a role you can develop and make your own as you grow within the company.

What’s in it for You

• Join a high-calibre consultancy with a strong reputation across New Zealand’s built environment
• Work alongside hands-on leaders who value initiative, collaboration, and growth
• Be part of a supportive, high-performing, and family-oriented culture where people enjoy what they do
• Enjoy true variety — no two days are ever the same
• Opportunity to shape and expand the role as you develop within the team
• Flexibility around hours — Ideally 32 hours per week, open to discussion

You Will Bring

• Proven experience in a similar Executive Assistant or Office Management role within New Zealand
• Strong organisational, communication, and time-management skills
• Proficiency in Microsoft Office (and ideally some experience with Adobe Suite)
• A proactive, personable, and professional approach with exceptional attention to detail
• The ability to manage competing priorities while maintaining composure in a fast-paced environment

This is an opportunity to join one of New Zealand’s respected project management consultancies, business delivering meaningful projects and a culture that genuinely values its people.
 
Please note: Applicants must have New Zealand work experience and hold citizenship, residency, or a valid work visa. Overseas applicants will not be considered.
Start date: Early 2026, open to discussion