Senior Facilities Manager

Posted 05 July 2024
Job type Permanent
DisciplineCommercial Property

Job description

Alberts offers a hybrid workplace for businesses seeking to enhance their company culture. With a revolutionary office leasing model and private members work club, Alberts is home to aspirational workspaces, enhanced shared facilities and exceptional amenities. With properties located across seven central locations, Alberts inspires a community of Auckland’s most ambitious minds and innovative businesses who can network and connect at Alberts events in their beautifully curated spaces. 
In 2024, Alberts will expand to 3 signature private clubs and 4 F&B venues that provide the community, aspiration and culture for the circa 200 tenants, approximately 2,500 pax that occupy the eight office locations with future growth planned in Australia and the US.
The Role
The purpose of the Senior Facilities Manager role is to work as an effective member of the wider property team to optimise the management and maintenance of the property portfolio while contributing to the premium experience of tenants, members and guests. A key focus of the role is to ensure that the individual property assets in the portfolio are managed in a way that achieves and retains high standards of presentation and operational and energy efficiencies. This is inclusive of operational carbon footprint and NABERS NZ / Well rating management.
The responsibilities under this role may include but are not limited to the following:
  • Provide support to the Property team to enable maintenance related issues to be resolved promptly.
  • Liaise with tenants directly on all FM activities, responding to queries in a timely manner and ensuring quarterly property inspections are completed and documented.
  • Assisting with the preparation of monthly reporting, ensuring the BWoF schedule is adhered to and monitoring compliance across the portfolio.
  • Effectively managing the budgeting requirements across the portfolio, inclusive of both OPEX and CAPEX expenditure.
  • Life cycle planning, utilities and energy management, inclusive of potential special initiatives around ESG targets and ratings.
  • Supporting with contractor management processes, including insurance and health and safety documentation across the business.
  • Assisting the Head of Property Management with major capital expenditure projects for varying asset classes including preparation of business cases, project management tracking and reporting.
  • Processing invoices and work orders.
Role Requirements
To fulfil the duties of the role, the preferred candidate will possess the following attributes:
  • Tertiary qualification, ideally in property/facilities management or trade qualified
  • 5+ years’ experience within property, preferably with strong knowledge of best practice facilities management principles
  • Strong customer service ethic and stakeholder management skills
  • Superb negotiation skills with experience in contract negotiations with vendors and service providers
  • Excellent attention to detail and accuracy
  • Highly organised with the ability to multi-task and prioritise deadlines
  • Strong verbal and written communication
This exciting role affords the opportunity to work for a business with an intriguing point of difference in their commercial office product who are currently growing at a rapid rate, with the ability to take ownership over strategic decision making, while implementing strategy to improve performance across all levels of operation. 
On offer is a modern working environment, recently updated custom systems to work with, a lively and friendly team who enjoy their jobs, and strong workplace values. This is a business that works hard and rewards well. 
To learn more or to see a full job description, please submit your interest via the link above, or alternatively for a confidential discussion please contact Matt Webster at Assemble Recruitment on 027 274 6829.