Property & Construction Project Administrator

Assemble Recruitment has partnered exclusively with a New Zealand-based property and asset management company to identify a highly organised and proactive Property & Construction Project Administrator to support a busy project services team.

This role provides essential coordination across project delivery, documentation, financial administration, and team operations across commercial, retail and some residential assets.

You will play a key role in ensuring projects run smoothly by maintaining accurate records, supporting communication, and helping track project performance, allowing project leaders to focus on delivery and outcomes.

• Traffic Management: Monitoring and prioritising incoming communications across email, web, and voice platforms
• Maintain organised project documentation, records, and registers (risks, issues, actions)
• Coordinate meetings, prepare agendas, and produce accurate minutes and communications
• Provide financial administration support including invoicing, expense tracking, and project claims
• Support scheduling, progress tracking, and reporting across multiple projects
• Assist with systems, workflows, and day-to-day team coordination

• Proven experience in office or project administration
• Basic understanding of accounts processes, preferably experience in using Xero
• Outstanding organisational and time management skills with an understanding of work and project flow
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Exposure to property or construction is desirable
• Experience taking minutes or transcribing meetings, ideally PCG and Body Corp meetings
• Strong Microsoft Office skills (Word and Excel)
• Confident using systems and contemporary digital tools e.g. intermediate capability in use of Ai tools & platforms

Personal attributes:

• Proactive, reliable, and highly organised
• Able to manage multiple priorities and deadlines
• Professional and able to maintain confidentiality
• A team player who can also work independently

This is a strategic role that supports the project services team while keeping you hands-on, with real opportunity to grow your property and construction skills within a contemporary, digitally centric real estate asset management business.

If you’re interested to learn more about this opportunity please submit your CV in Word Format via the link above, or alternatively for a confidential conversation contact Amy Walker on 027 274 2655.